General Information

Registration

We strongly encourage you to pre-register using our online registration program which will ensure faster confirmation. Those of you wishing to register via mail or fax may complete the PDF form and send it no later than September 30, 2019.

All pre-registered attendees will collect their badge, tickets, and other materials when they report to the Registration Area at the Greater Columbus Convention Center. You will use the Pre-Registration terminals to generate your badge and collect your materials from the Print Station.

ALL ATTENDEES MUST HAVE YOUR BADGE AND BADGE HOLDER TO GAIN ADMISSION TO THE TECHNICAL SESSIONS AND EXHIBITION. 


Registration Rates

 
Registration Type

Pre-Registration
(Before 09/30/19)

On-Site
(After 09/30/19)
Member  (Full Week)
$735.00
$890.00
Non-Member (Full Week)
$880.00
$1035.00
Student Member (Full WeeK)
$245.00
$295.00
Student Non-Member
$295.00
$355.00
Early Career Member
(within 5 yrs of highest degree)**
$370.00
$445.00
Early Career Non-Member
(within 5 yrs of highest degree)**
$450.00
$525.00
Technical Specialist Member
(Technician, Technologist, Design Engineer )
$350.00 $415.00
Technical Specialist Non-Member
(Technician, Technologist, Design Engineer )
$410.00 $475.00
One Day
$435.00
$530.00
Two Day
$750.00
$935.00
AVS Honorary Member $0.00 $0.00
AVS Emeritus Member $0.00 $0.00
Exhibits Only
$0.00
$0.00

 

On-Site Registration Hours

Day
Date
Time
Sunday
October 20
2:00 p.m. to 6:00 p.m.
Monday
October 21
7:30 a.m. to 5:00 p.m.
Tuesday
October 22
7:00 a.m. to 5:00 p.m.
Wednesday
October 23
7:30 a.m. to 5:00 p.m.
Thursday
October 24
7:30 a.m. to 5:00 p.m.
Friday October 25  7:30 a.m. to 10:00 a.m.










 

Exhibit Days & Hours


Day
Date
Time
Tuesday
October 22
10:00 a.m. to 5:00 p.m.
Wednesday
October 23
10:00 a.m. to 4:30 p.m.
Thursday
October 24
10:00 a.m. to 2:30 p.m.






 

Symposium Registration Cancellation Policy

All cancellations must be sent in writing to Yvonne Towse by September 30, 2019 (yvonne@avs.org) for a full refund less $100 or $50 for Students/Early Career/Technical Specialist/One Day cancellation fee.  After that date AVS will only issue credits for AVS 67 with a valid reason. No refunds or credits for no shows. Please note that all refunds will be processed within 30 days following the meeting.
 
TERMS & CONDITIONS: 
  • You will be charged for all registrations received.
  • A $20 fee will be charged for all returned checks.
  • No Purchase Orders will be accepted.
  • All registration fees are NON-TRANSFERABLE.
  • All cancellations must be sent to Yvonne Towse (yvonne@avs.org) by September 30, 2019 (see refund policy above).
  • All cancellations and refunds will be processed after the close of the meeting. 
  • Children must be accompanied by a parent or a guardian during exhibit hours. Under no circumstances are children under the age of 12 (including infants and toddlers) permitted on the exhibit floor. 


Symposium Lost Badge Policy

Please note that we will be imposing a $20 fee for replacement badges so please remember to bring your badge and keep it in a safe place throughout the week.

YOU MUST HAVE YOUR BADGE AND BADGE HOLDER TO GAIN ADMISSION TO THE TECHNICAL SESSIONS AND EXHIBITION.


AVS Membership Renewal Feature

The 2020 membership renewal dues will be included within the symposium registration fees for all Full, Student, Early Career, and Technical Specialist members. No further action will be required and membership will take effect on January 1, 2020. Any questions, see Angela Klink at the AVS Membership Center or via email (angela@avs.org)
 

Complimentary AVS Membership Offer

If you have paid the Full, Student, Early Career or Technical Specialist non-member registration fee, you will receive a complimentary AVS electronic membership for 2020. For more information, see Angela Klink at the AVS Membership Center or via email (angela@avs.org).
 

Special Support & Services

Lactation Room: The Columbus Convention Center has a designated nursing mother room located on the Central Atrium that will be available to our attendees. 
 
Family Restrooms: There are family restrooms located in Upper A-Pod (behind Room A-210) and another in the Center Lounge restrooms near the South Café and Marketplace. These single-use areas are equipped with a seat, electricity and a lockable door.

Childcare Service Providers:
(Please Note: AVS and the Columbus Convention Bureau make no representation, warranty or guarantee as to, and shall not be responsible for, the suitability of these providers.)
 

Recording/Photo Policy

RECORDING OF PRESENTATIONS IS STRICTLY PROHIBITED
No individual or entity—including a presenting author—may electronically record or broadcast any portion of the AVS Meeting without prior written consent of AVS. Unauthorized recording (audio, video, still photography, etc.) of presentations during sessions, posters, workshops, etcetera, without the express written consent of AVS and individual authors is strictly prohibited. Press representatives must receive a Press Pass and photo/recording permission from AVS. AVS reserves the rights to any approved audio and video production of presentations at all AVS events.
 
PHOTO POLICY
Attendees or exhibitors are encouraged to network and enjoy the meeting experience. As such, capturing memories of casual meeting activities and networking is permitted with the permission of those being prominently photographed. Photographing formal meeting presentations, posters, or displays is forbidden without permission of AVS and the presenter.
 
VIDEOS & PHOTOS FOR AVS USE
AVS Meeting attendance implies your consent to be photographed, filmed and/or otherwise recorded for use on the AVS website or news publications. Please note that no technical presentations will be recorded without prior consent of AVS and the authors.

*Those who do not comply with the AVS Recording Equipment/Photo policy may be asked to leave the premises.

 

Securing Visas

International Attendees: Due to increasing delays in securing visas to the U.S. it is strongly encouraged that prospective international attendees begin this process as early as possible to ensure approval. Please refer to the following website for additional information and assistance: http://www.national-academies.org/visas. You may also contact Yvonne Towse (yvonne@avs.org) for additional assistance.

 

Maps

 

Parking

The Greater Columbus Convention Center offers convenient and affordable parking at its five parking facilities. 

Learn More










Convention Center & Hotel Locations

Greater Columbus Convention Center
400 North High Street
Columbus, Ohio 43215
 
Hilton Columbus Downtown (HQ)
401 North High Street
Columbus OH 43215, USA
 
Crowne Plaza Columbus Downtown
33 East Nationwide Blvd, 
Columbus, OH 43215, USA
 

Special Support & Services

Lactation Room: The Columbus Convention Center has a designated nursing mother room located on the Central Atrium that will be available to our attendees. 
 
Family Restrooms: There are family restrooms located in Upper A-Pod (behind Room A-210) and another in the Center Lounge restrooms near the South Café and Marketplace. These single-use areas are equipped with a seat, electricity and a lockable door.

Childcare Service Providers:
(Please Note: AVS and the Columbus Convention Bureau make no representation, warranty or guarantee as to, and shall not be responsible for, the suitability of these providers.)